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AIFM / AIFMD Annex IV Reporting

Released in 2020 to respond to the AIFMD Annex IV reporting requested by the ESMA. Neat & nifty solution tailored for Luxembourg fund managers which focus on preserving the confidentiality of their investors


CSSF Reporting

RGen AIFM - Technical

The RGen AIFM solution is composed of 2 elements : excel templates for the capture interface (manual data input) and a converter named RGen AIFM.

Download or view the brochure : RGen AIFM - Overview

We opted for a 2 parts solution which brings the following advantages :

  • More flexibility, the filling task can be granted to a speciliased colleague or a third party expert
  • Splitting the task allows the appliance of the 4 eyes principle
  • Ease any help or support request to fill a template or to perform correction requested by the ESMA or CSSF

Capture interface

The ESMA released 2 standards Excel template to fill for AIFMD, they can be downloaded at this link

We released an improved version of the 2 templates early 2021. Mid 2022 we released a new and more definitive version (v2.0) - open the above PDF for a visual

The main characteristics of our latest templates are :

  • Neat and nifty interface, the templates were strongly customised to be clear & intuitive for users
  • Many support information added: help screens, cell's comment for each items, inline help, external links
  • Listed values (drop box) for all fields requirying a precise input
  • All cells contain a data validation which prevent to enter inadequate values
  • Extra functions were added and further should be added in the future releases

RGen AIFM converter

RGen AIFM was developped considering users but also IT :

  • For Users : intuitive, smart and easy-to-use
  • For IT : portable, small (in size), easy to install or to package under Citrix, executable from a network/share drive, batch mode, extra support functions, clear logs
  • Strong data validation engine including all the rules set by the ESMA + extra controls & calculations ensuring data consistency
  • Generate the XML reports under ZIP with the requested filename, ready to be sent


There are 2 levels of automation possible : automating the capture of the data and automating the report creation/generation.

Automating data capture
RGen AIFM is able to receive in entry a raw (flat) data file and convert it to the final XML report. But the complexity of the AIFMD reporting, more particularly the AIF report, renders it from difficult to impossible. The task for the IT department in charge of extracting the right data required to fill all the 300+ fields of the report which must respect a preliminary great amount of constraints is huge. Such project should be strongly discussed prior deciding to engage in it

Another element to take into consideration is the frequency of these reports : from 1 to 4 per year. Except if one customer has to report for many entities, the cost to automate the capture part of this reporting will probably not be profitable

Automating report's conversion
The conversion process from a filled excel template to the XML report can be automated, it can be configured to semi-automated (on-demand) or to fully automated

With semi-automation, users must 2x click an icone to start the conversion process, preventing them to use the manual interface.

In full automation, users just have to deposit (copy) the filled template in a specific directory, RGen AIFM, installed on a server, which runs periodically, will process it. Such configuration is usually installed within a broader workflow including the automation of the encryption & sending of the reports

In both cases RGen AIFM can send an automatic email in case of error (or success) during conversion

Useful links