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SOFiE ToolBox

Automated / BATCH

Automated / BATCH

  • Reporter
  • Dispatcher
  • Keeper
  • Synchronizer

Interactive / GUI

Interactive / GUI

  • Informer
  • Digger

Both modes

Both modes

  • Preparer

SOFiE ToolBox - STB

SOFiE ToolBox is the name of a set of tools U IT developed to strengthen and enhance the functionalities of a SOFiE Sort batch environment.

On its third release (v3.0), it includes 6 tools which are described furthermore on this site. A seventh tool is available depending on the configuration of the environment. Click the tool's name in the left column for more details.

  • This document presents SOFiE ToolBox, describes the future and potential developments and features, and includes an order form to apply for the solution.

The tools are continuously updated in order to adapt to any new SOFiE release as to follow the most recent changes brought by the regulators in the Legal Reporting domain @Luxembourg.

U IT offers mixed choices license model : you select only the tools you need. Furthermore, as U IT is open to any requirement or customer's wishes, if you want a specific treatment/information regarding your SOFiE environment, just inform us about your needs and we'll study the possibility to whether develop a new tool, or adapt one existent.

The SOFiE Toolbox tools runs on Windows platforms - for SOFiE Batch environments running on a Unix-based platform, the SOFiE Toolbox can still be adapted once the tools are executed from a Windows platform and have access to the required SOFiE directories to perform their analysis tasks.

Our pricing model starts from a standard license price which is incremented based on your category level - this category is directly linked with the yearly volume of files (reports and feedback reports) sent and received the previous year. The category level is reviewed during the first month of each year and the license price is adapted as per.

SOFiE ToolBox
Automated / BATCH
Reporter

STB - Reporter

The Reporter tool reconciles, on a daily basis, all the sent reports with the feedback reports (FBR/FDB/FBX/FBH) sent by the regulators. It generates, updates and stores a clear reconcilied report of all the activity of your Legal Reporting platform. A yearly calendar is updated from day to day with all the reports.
The 2 main interests of the Reporter is to simplify the verification of the feedbacks for the users, helping them to save daily time, and to store concrete and clear reconciled reports for management or audit

Features and/or advantages of the Reporter:

  • Automate the verification of sent/received reports by generating a daily reconciliation report page
  • Ensure and keep trace of the good delivery of all reports (technical reconciliation)
  • Reports can be generated in html or pdf formats
  • Provide with a yearly calendar (html) to access all the reports in 1 clic
  • Compatible with multi reporting entities and multi SOFiE Sort account installations
  • (2018 - MIFID new procedures) Perform business reconciliation of MIFiD reports
  • (2018 - Portability) Calendar and reports in HTML are portable (can be easily archived & viewed)

New features for future releases:

  • Grant weekly and monthly reconciliation report generation
  • Allow the generation of custom reports based on different criterias
  • Parse more business feedbacks (COFFBX, DOCFDB, AIFFBH, ...) to provide with relevant information

Status (November 2018) :
We terminated to update the Reporter which adds a supplement of business information regarding the status of MiFID transactions (Accepted/Rejected/Pending). Check a sample report generated by the Reporter (it contains many different types of reports with different scenarios and errors).

SOFiE ToolBox
Automated / BATCH
Dispatcher

STB - Dispatcher

The Dispatcher is a simple and highly configurable tool. It takes care about the feedback reports (FBR/FDB/FBX/FBH/TRMID) received from the regulators, analyses and moves them in the right directory for the right department or user, depending on their nature.
The Dispatcher is fully configurable: you can sort all of the FBR reports by type in one single main directory, or decide to sort and dispatch any FBR to any department which sent the original report.

Features of the Dispatcher:

  • Move the right FBR to the right location (department/user)
  • Allow "full dispatch" which sorts all FBR by report-type
  • Compatible with multi reporting entities and multi SOFiE Sort account installations
  • (2018 - MIFID new procedures) Rename with ".zip" and classify them

New features for future releases:

  • Sort ANACREDIT feedbacks (once BCL will send them - not yet end of 2018)
  • Backup all received FBRs in single weekly or monthly archive
  • Send automatic email when specific feedbacks are received
  • Send automatic email when specific information is some feedbacks are received
  • Execute a specific action when specific feedbacks/information are received
  • Propose a two-level dispatch (example : by department then by type)

Status (May 2018) :
Tool was updated to add the sorting of MiFID special feedbacks (CSSF Procedures)

SOFiE ToolBox
Automated / BATCH
Keeper

STB - Keeper

The Keeper is there to verify the good operating of a SOFiE Sort batch environment. It continuously verifies the SOFiE logs & activity and warns in case of problem.
The Keeper also generates and maintains a concise DB of all the SOFiE activity, this DB is used by other interactive STB tools (Informer / Digger) to grant to users a realtime view on the daily activity.

Features of the Keeper:

  • Monitor the SOFiE activity
  • Send a mail in case of error or perform any custom action (adaptable)
  • Optionnally attach any error log to emails (to fast forward them to U IT)
  • Move any SOFiE dedicated error log to a specific location
  • Compatible with multi reporting entities and multi SOFiE Sort account installations
  • (New 2018) Build and maintain a dedicated U IT DB of all the SOFiE activity

New features for future releases:

  • Perform integrity check of SOFiE on a daily and intraday basis
  • Warns by mail when the certificate(s) is soon to expire
  • Archiving and logs clean-up
  • Error interpreter: solve common encryption or sending SOFiE issues

Status (November 2018) :
A major update was performed with the creation of the DB (SADB = SOFiE Activity DataBase) in parallel to the update of the Informer & Diggers tools. This add the warranty to preserve all the SOFiE activity (for audit purposes) and will allow more flexibility for futher enhancements of the tool

SOFiE ToolBox
Automated / BATCH
Synchronizer

STB - Synchronizer

The Synchronizer is only used when the SOFiE Sort batch environment is configured on 2 servers: one server (Crypt server) for encryption/decryption, the other (Sending server) for sending/reception.
The Synchronizer executes from the Crypt server and handles the communication between both servers. It also retrieves some logs from the Sending server to allow the Reporter tool to perform its daily reconciliation report.

Features of the Synchronizer:

  • Handle the continuity of the SOFiE workflow between the Crypt and the Sending servers
  • Retrieve necessary logs for the Reporter tool
  • Has its own secure copy command but is open to any other secure copy application
  • Send a warning signal in case of communication problem
SOFiE ToolBox
Interactive / GUI
Informer

STB - Informer

SOFiE Sort application as secure chanel. Its main functionality is to inform on the status of all sent and received files of the current or previous activity day.
The tool is targetted for companies who send many reports (banks, great fiduciaries, other great institutions) independantly from the operating mode of their SOFiE account (ie interactive or batched).

Main features of the Informer:

  • Clear and user-friendly interface allowing a fast verification of the status of the day
  • Verify the previous day activity in one click
  • Open any feedback to verify their content to confirm the good acknowledgment of the regulators
  • Portable application, compatible with all Windows OS, fast installation
  • (2018 - MIFID new procedures) New consultation panel for MiFID FDBTAFREP verification
  • (2018 - Warning mail) Send an automatic email if specific reports are not sent for a precise hour

New features for future releases:

  • Informer will be coupled with the Reporter and Dispatcher tools to allow more functionalities
  • Allow different user's profile to display only the reports managed by specific (group of) users
  • Spot SOFiE errors (encryption/sending) and help users to interpret the errors for correction purposes
  • Highlight feedbacks with a negative return from the regulators (warnings or errors)
Informer Overview: Click here

Status (November 2018) :
A major update was implemented with the use of the SADB created and managed by the Keeper tool. A a dedicated managing panel was developped to rapidly read the TAFREP feedbacks and see any rejected transaction to be corrected and a new automatic email warning system was added

SOFiE ToolBox
Interactive / GUI
Digger

STB - Digger

The Digger is an interactive tool for the users or managers in charge of the Legal Reporting and using the SOFiE Sort application as secure chanel. Its main role is to search in the history of all sent reports or received feedbacks upon a date range and specific filters.
The tool is targeted for all companies who are using SOFiE Sort. The price of the tool is adapted depending on the volume of reports and can be considered as a "fair and cheap" investment for any Reporter company

Features and/or advantages of the Digger:

  • Clear and user-friendly interface allowing to easily research in all the past activity
  • Use specific character strings to narrow any search to list only the targetted reports
  • Export any search result to a CSV document for futher utilization
  • Portable application, compatible with all Windows OS, fast installation
  • Security : the tool only requires a read access to specific logs in the SOFiE's log directory

New features for future releases:

  • Digger will be coupled with the Reporter and Dispatcher tools to allow more interactive functionalities
  • Allow the users to have access to the history of the automaticly reconciled reports
  • Allow different user's profile to search only the reports managed by specific (group of) users
  • Generate dedicated PDF reports useful for the Declarers who request a status to their Reporter
  • ... U IT is open to suggestions to add more functionnalities, do not hesitate to contact us
Digger Overview: Click here

Status (November 2018) :
A major update was implemented with the use of the SADB created and managed by the Keeper tool. Tool is faster and is now "Portable including the database" : the auditors can receive a copy of the tool + the database and perform their verification without perturbing the production environment

SOFiE ToolBox
Both modes
Preparer

STB - Preparer

The initial function of the Preparer is to create a CSSF procedure from a MiFIR (MiFID II) TAF report, whether automatically or manually. In the future, more CSSF procedures will be handled by the tool. For SOFiE Sort users in BATCH mode, the tool maintains a 100% automated workflow. For users in manual (GUI) mode, the tool is easy to use and can even be configured to perform its job in 1 single click.

Preparer - Specs & Pricing : Click here

Features of the Preparer in BATCH mode:

  • Allow to maintain a 100% fully automated workflow with no user interaction required
  • Create a valid CSSF procedure from a TAF report and deposit it in the standard SOFiE input folder
  • Send automatic email in case of error and/or success
  • Allow multi-users using multiple envelop profiles combined with multiple input directories
  • Can be executed and piloted by one other application as a command line utility

Features of the Preparer in MANUAL (GUI) mode:

  • Clear and intuitive interface which allows users to rapidly generate the procedure file
  • Drag & drop the report on the interface to automatically create the right CSSF procedure
  • Can be configured to be launched in 1 click to perform the operation

Common features of the Preparer:

  • Allow to create up to 5 profiles for multi-user/senders need
  • Verify and validate the report's filenaming
  • Portable application, compatible with all Windows OS, fast installation
  • Can be installed on multiple systems with no extra costs
  • 100% offline and standalone application
  • Configure all BATCH or MANUAL settings through the interface
  • Optimized debug log classified by month + clear activity log
  • ... U IT is open to suggestions to add more functionnalities, do not hesitate to contact us